Business process automation system

The system is designed for the employees of a Dutch transport company in order to expedite and facilitate their daily work. It allows to plan employees’ capacity, submit declarations, control processes, financial operations and invoicing.


InToSoft team: 8 specialists
Team structure: architect, PM, BA, 4 senior and mid- developers, QA engineer
Project duration: 14 months
Technologies: PHP, Yii2 framework, Bootstrap, Composer, JQuery, Mysql, CC3, cron jobs, Rest Api , Apache 2.4
Environments: PHP Storm, Linux, Git
Platforms: iOS, Android, Windows Phone, Web

About the client

The client is a leading Dutch transport company that specializes in chauffeur, parking and transportation services, as well as hospitality support.

Challenge

The client used three separate planning systems on a daily basis. All the systems were quite similar, however, each had its own unique features and the customer had to use them all to maintain the workflow. This led to employees doing many repetitive tasks that took a great deal of time and caused errors.

The challenge for InToSoft was to provide the best solution within the allocated budget and ensure efficient business workflow. After going over the client’s business, it was decided to build a solution that would incorporate the functionality of all three planning systems. To make it more complete, the team had to integrate it with client’s accounting and HRM/finance systems and develop mobile applications for the drivers.

Project

The final system represented a client-server application. The client part included mobile applications for iOS, Android and Windows Phone platforms. The server part was a CMS that provided additional integration with Axxerion, Cobra, Account View and Harmony systems.

The system is designed for the employees in order to expedite and facilitate their daily work. It allows to plan employees’ capacity, submit declarations, control processes, financial operations and invoicing.

The system is designed for multiple groups of employees:

Planners

• Employees management
• Companies’ and clients management
• Notifications
• Control over alerts and violations

Procurement and accounting departments

• Export invoicing and salaries data
• Set holiday/bank days that influence salary calculation

Drivers and parking attendants

• Sign up for preferred projects
• Set availability for suggested working schedule

The result is a platform-independent system with custom made planning tool.

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